Alphabetical Filing System Advantages

The main advantage of this system is the ability to store and retrieve records alphabetically by.

Alphabetical filing system advantages.

A filing system is set up and employees follow the. It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the. The more files you have the greater risk of having the same name on more than one file. The subject filing system method allows the data to be arranged based on the subject or topic.

Usually this type of system is best when small amounts of information are involved. There are disadvantages to alphabetic filing when the number of files grows to several thousand. A file with an alphabetic heading is also easier to identify when it s out of the file system and in use. Alphabetical filing has some advantages.

Advantages of alphabetical classification of files 1. A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. In this filing alphabetical index is required. An accurate method of filing.

Related topics are not kept together in this system. The reason is that the alpha numerical classification is an elastic one. Filing systems are used to keep documents organized and easy to find for employees. This classification is very simple to understand and operate.

This type of filing and classification system is sometimes known as a dictionary system. Hence there is no need of separate index for them. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order. Advantages disadvantages of filing systems.

The telephone directory is a good example of such a classification. B the staff should be able to learn and become comfortable with the system in a timely manner. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order.

The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification. Files can be expanded to an unlimited extent. Alphabetical filing has several advantages. It is an indirect method of classification of filing.

Suitable for large offices having a large number of files and folders. It includes name address phone number subject and other information along with file number.